Oakmon Limited - Last Updated: [April 2025]
1. Introduction 1.1 Oakmon Limited ("Oakmon," "we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you use our website, engage our services, or interact with us in any other way. 1.2 Oakmon Limited is a data controller registered with the Information Commissioner's Office (Registration Number: [11565698]. 1.3 This Privacy Policy should be read alongside our Terms and Conditions and any other documents referred to in it.
2. Personal Data We Collect 2.1 Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). 2.2 We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows: 2.2.1 Information You Provide to Us a) Identity Data: includes first name, last name, title, date of birth, and gender. b) Contact Data: includes billing address, delivery address, email address, and telephone numbers. c) Professional Data: includes your job title, company name, professional qualifications, and work experience. d) Financial Data: includes bank account and payment card details. e) Transaction Data: includes details about payments to and from you and other details of services you have purchased from us. f) Profile Data: includes your interests, preferences, feedback, and survey responses. g) Marketing and Communications Data: includes your preferences in receiving marketing from us and our third parties and your communication preferences. 2.2.2 Information We Collect Automatically a) Technical Data: includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website. b) Usage Data: includes information about how you use our website and services.
3. How We Collect Your Personal Data 3.1 We use different methods to collect data from and about you including: 3.1.1 Direct Interactions You may give us your Identity, Contact, Professional, Financial, Transaction, Profile, and Marketing and Communications Data by filling in forms, by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you: a) Enquire about or engage our services; b) Create an account on our website; c) Subscribe to our publications; d) Request marketing to be sent to you; e) Attend our events or webinars; f) Give us feedback or contact us. 3.1.2 Automated Technologies or Interactions As you interact with our website, we may automatically collect Technical and Usage Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies. 3.1.3 Third Parties or Publicly Available Sources We may receive personal data about you from various third parties and public sources as set out below: a) Technical Data from analytics providers such as Google; b) Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register; c) Identity, Contact, and Professional Data from business networking sites such as LinkedIn; d) Identity and Contact Data from your employer, if they engage our services on your behalf.
4. How We Use Your Personal Data 4.1 We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances: a) Where we need to perform the contract we are about to enter into or have entered into with you; b) Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests; c) Where we need to comply with a legal obligation; d) Where you have given us consent to do so. 4.2 Purposes for which we will use your personal data: 4.2.1 Providing Our Services a) To register you as a new client; b) To deliver consultancy services to you or your organization; c) To manage our relationship with you, including notifying you about changes to our terms or privacy policy; d) To process and deliver your order including managing payments, fees, and charges; e) To collect and recover money owed to us. 4.2.2 Business Operations a) To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting, and hosting of data); b) To use data analytics to improve our website, services, marketing, customer relationships, and experiences; c) To make suggestions and recommendations to you about services that may be of interest to you. 4.2.3 Marketing and Communications a) To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you; b) To send you updates, newsletters, and information about events, services, and regulatory developments that we think may be of interest to you.
5. Marketing 5.1 We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. 5.2 We may use your Identity, Contact, Technical, Usage, and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which services and offers may be relevant for you. 5.3 You will receive marketing communications from us if you have requested information from us, purchased services from us, or if you provided us with your details when you registered for a promotion or event, and in each case, you have not opted out of receiving that marketing. 5.4 You can ask us to stop sending you marketing messages at any time by: a) Following the opt-out links on any marketing message sent to you; b) Contacting us at info@oakmon.co.uk at any time. 5.5 Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a service purchase, service experience, or other transactions.
6. Cookies 6.1 Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. 6.2 A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive. 6.3 We use the following cookies: a) Strictly necessary cookies: Required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website. b) Analytical/performance cookies: Allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works. c) Functionality cookies: Used to recognise you when you return to our website. This enables us to personalise our content for you and remember your preferences. d) Targeting cookies: Record your visit to our website, the pages you have visited, and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. 6.4 You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.
7. Disclosure of Your Personal Data 7.1 We may share your personal data with the following categories of recipients: a) Service Providers: acting as processors who provide IT and system administration services, professional advisory services, and other business operations. b) Professional Advisers: including lawyers, bankers, auditors, and insurers who provide consultancy, banking, legal, insurance, and accounting services. c) HM Revenue & Customs, Regulators and Other Authorities: who require reporting of processing activities in certain circumstances. d) Third Parties: to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy. 7.2 We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
8. International Transfers 8.1 Some of our external third-party service providers may be based outside the UK or European Economic Area (EEA), so their processing of your personal data may involve a transfer of data outside the UK or EEA. 8.2 Whenever we transfer your personal data out of the UK or EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: a) We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the UK Government or European Commission. b) Where we use certain service providers, we may use specific contracts approved by the UK Government or European Commission which give personal data the same protection it has in the UK and EEA. c) Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US. 8.3 Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK or EEA.
9. Data Security 9.1 We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality. 9.2 We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
10. Data Retention 10.1 We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. 10.2 To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. 10.3 In some circumstances, we may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you. 10.4 Details of retention periods for different aspects of your personal data are available in our retention policy which you can request by contacting us.
11. Your Legal Rights 11.1 Under certain circumstances, you have rights under data protection laws in relation to your personal data: a) Request access to your personal data (commonly known as a "data subject access request"). b) Request correction of the personal data that we hold about you. c) Request erasure of your personal data. d) Object to processing of your personal data. e) Request restriction of processing of your personal data. f) Request the transfer of your personal data to you or to a third party. g) Withdraw consent at any time where we are relying on consent to process your personal data. 11.2 If you wish to exercise any of the rights set out above, please contact our Data Protection Officer. 11.3 You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances. 11.4 We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. 11.5 We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
12. Changes to the Privacy Policy 12.1 We may update this Privacy Policy from time to time. Any changes we make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Policy.
Privacy Policy for Oakmon Limited
Last Updated: [April 2025]
Contact Us
Oakmon Limited
Email: [info@oakmon.co.uk]
Phone: [02079717726 & 07999569600]
Website: [www.oakmon.ltd]
Copyright © 2024 Oakmon Limited Consultancy - All Rights Reserved.
Oakmon Limited is a private limited company registered in the United Kingdom with the companies house registration number 11565698.